delivering your presentation effectively

Goals: This session will cover important considerations for presenting your PowerPoint slide show. Basic information on how to prepare and present a slide show will be introduced, and there will be time to practice navigating through a slide show. Additionally, pros and cons of various PowerPoint delivery formats will be discussed and practiced or demonstrated.

preparing for lecture

Before creating a PowerPoint enhanced lecture, assess the classroom in which the lecture is to take place. Ask the following questions:

  1. Does the room have a projector and screen? There is no point in developing a PowerPoint presentation if the lecture hall is not equipped to project. There are procedures to request technology enhanced classrooms, but this requires planning. There is a list of technology enhanced classrooms available. Many departments also maintain their own multimedia classes that are only available to instructors in that department.

  2. Is there adequate lighting control? Lighting control is an important factor in the development process. Knowing the lighting controls available in the room will help determine whether a light or dark background is necessary.

  3. Is there a computer in the room? There are a number of technology-enhanced classrooms in which a computer is provided. Check to see whether the computer has PowerPoint installed. If so, which version?

  4. If a computer is provided, how are the presentation files going to be transferred to the classroom? If a presentation has linked files, or if the presentation uses special fonts that may not be installed on a classroom computer, use the Package to CD feature to gather all supporting files and fonts.

  5. Is there a laptop available? The easiest solution for instructors using PowerPoint in lecture is to bring their own laptop. This option reduces a number of variables. If a laptop is used (particularly a newer Mac), remember to bring the appropriate converter cables for the projector.

  6. If not, are there laptops that can be borrowed? There are a number of locations where an instructor can get access to a laptop and/or projector to be used in lecture. The Biology New Media Center provides an Equipment for Loan program that is worth checking out.

presentation tips

(taken from uw-madison classroom media support)

  • ALWAYS HAVE A BACKUP PLAN!! We do everything in our power to make sure that problems do not arise, but sometimes things go wrong. Try to have an alternate "no AV" lecture planned, if the system should go down.
  • Check out the room ahead of time. Before the first lecture, check out the room, and make sure it has everything that is needed. This will avoid unwanted surprises the first day of class.
  • Practice. Before giving a complex presentation, go to the room ahead of time and practice the presentation. We would be happy to meet at the room and assist with any preparations or extra instructions.
  • Experiment and try new things. These rooms often have capabilities other than what most people use them for. Something as simple as playing a CD while students enter and exit often adds to the class. We would be happy to assist in experimenting.
  • Invest in a laser pointer. They are inexpensive and extremely useful.

presenting using the slide show

starting a slide show presentation

The Slide Show is used to display the presentation on the screen and projector. There are a number of ways to begin a Slide Show presentation.

  1. Slide Show button -- Open up the PowerPoint .ppt file. Click on the Slide Show icon slide show at the lower left of the PowerPoint window.
  2. Slide Show menu -- Open up the PowerPoint .ppt file. Select View Show from the Slide Show menu.
  3. F5 - Open up the PowerPoint .ppt file. Press the F5 button.
  4. Show -- Locate the .ppt on the computer. Right-click on the .ppt and choose Show.
  5. Save as PowerPoint Show -- PowerPoint presentations can be saved as a PowerPoint Show (.pps) format. To open a .pps file, locate it on the computer and double-click on it. It will open in the Slide Show mode.

navigating

navigating use the mouse

  • Click - Moves presentation to the next slide

moving forward

  • Press the N key
  • Press the Spacebar or Enter key
  • Press the Page Down key
  • Press the Right Arrow key

moving backward

  • Press the P key
  • Press the Backspace key
  • Press the Page Up key
  • Press the Left Arrow key

navigating using the slide show toolbar

At the bottom left corner of the slide show, a toolbar is displayed. There are three buttons that deal with navigation.

  • Left Arrow button - Moves presentation back to the previous slide.
  • Right Arrow button - Moves the presentation to the next slide
  • Slide Icon button - Provides a pop-up menu with Next and Previous menu items, as well as a Go to Slide item that allows for navigation to a specific slide.
  • Right Click - Provides a pop-up menu with Next and Previous menu items, as well as a Go to Slide item that allows for navigation to a specific slide.

navigating to a specific slide

When a specific slide needs to be displayed, there are number of ways for this to occur.

  • Slide Number + Enter - While in the Slide Show mode, type in the slide number to be displayed and press Enter.
  • Control - S -- To display a menu of all slides in the presentation, press Control and S keys. A menu will appear. Select the desired slide from the menu and press Enter.
  • Slide Icon Button - Choose the Slide Icon button from the Slide Show Toolbar. Choose Go to Slide, then choose the desired slide.
  • Right Click - Choose Go to Slide, then choose the desired slide.

blanking out the screen

To present a blank screen while in the Slide Show mode:

  • Slide Icon Button - Choose the Slide Icon button from the Slide Show Toolbar. Choose Screen menu item. Select Black Screen or White Screen.
  • Right Click - Choose Screen menu item. Select Black Screen or White Screen.

speaker notes

While presenting, speaker notes can be displayed -- providing a script for lectures. Note: Speaker notes, when displayed, are seen on the screen for students to read. Make sure notes are appropriate. If an instructor does not want students to see speaker notes, but needs to access the notes, he or she should print the notes before class.

  • Right - click, choose Screen | Speaker Notes to see the notes for this slide.

pointer / pen

The Pointer and Pen tools are used in the presentation mode to highlight or draw on the screen, much as would be done on a whiteboard. Drawings can be saved with the presentation when done, or discarded.

  1. Right - click, choose Screen | Pointer Options (or click on the Pen icon in the Slide Show Toolbar) and choose one of the following

    Arrow -- provides an arrow on the screen.

    Ballpoint Pen -- used to write notes on the screen.

    Felt Tip Pen -- a wider pointed pen, useful for drawing.

    Highlighter -- used to apply a highlight of color that is transparent

    Ink Color -- Choose the color to be used with the tool.

    Eraser -- used to erase entries.

    Erase All Ink on Slide -- Removes all entries from the screen.

  2. Use the mouse to draw or write on the screen.

ending a presentation

  • Press the Esc key
  • Right - click and choose End Show.
  • Choose the Slide Icon button in the Slide Show Toolbar and select End Show.

exercise one - 5 minutes

  1. Launch PowerPoint.
  2. Open teaching.ppt.
  3. Press F5 to start presentation.
  4. Click the mouse to navigate to Slide 02.
  5. Click the mouse to navigate to Slide 03.
  6. Click P to navigation to the previous slide.
  7. Press Control - S and navigate to the 4th slide
  8. Press the 2 key and press Enter to navigate to the 2nd slide.
  9. Right - click, choose Screen | Speaker Notes to see the notes for this slide.
  10. Right - click, choose Screen | Pointer Options and choose Highlighter. Highlight some text on the screen.
  11. Press the Esc key to exit presentation.

introduction to delivery formats

There are many methods and formats of delivery for PowerPoint presentations. Each option has its own strengths and weaknesses, and it is important to understand all available options to ensure that students will be able to access course materials in a timely and efficient manner. This session will discuss the available methods, and give examples of appropriate uses for each method.

native powerpoint (.ppt)

Perhaps the easiest format in which PowerPoint materials can be delivered to students is PowerPoint's native file format -- .ppt. This is the format created when a presentation is saved using the standard File | Save option. A .ppt format presentation can be sent to students via e-mail, placed on a web site, or added to a Learn@UW course.

For PC

Software Microsoft PowerPoint 2003 (Microsoft Office 2003)
Available DoIT Tech Store
Cost $15.00 - CD

For Mac

Software Microsoft PowerPoint 2004 (Microsoft Office 2004)
Available DoIT Tech Store
Cost $17.00 - CD

strengths

  1. The main benefit of the .ppt solution is ease, as this is the format instructors work with while creating their presentations. Because of this, there is no conversion necessary. If changes are necessary, an instructor can open the .ppt format file in PowerPoint, make changes, save, and distribute the new version. In addition, students have access to the native PowerPoint file -- allowing them to print off their own handouts, take notes, and review materials.
  2. Instructors can control access to content by requiring a password to view and modify.

weaknesses

  1. Size -- Native .ppt format files can be very large, particularly if graphics have been added without consideration to resolution and dimension. Students using dial-up connections to access the course materials may experience long download times.
  2. Dependent Files -- When graphics, audio, and video are embedded into a PowerPoint presentation, there are situations in which the files added are linked to instead of embedded inside the .ppt file. This happens when a file exceeds a certain size. When .ppt files are distributed, linked files are not included and linked images will be broken. PowerPoint makes it difficult for instructors to know exactly when a file is embedded and when it is linked, so it is hard to know whether students will have problems viewing content.
  3. Write Access -- Since students are downloading the native .ppt format, they have, by default, the ability to edit, delete and change content of the presentation. Some faculty are reluctant to give students this level of access, particularly if they want to have an official version of class materials. Add a password to modify the presentation file if this is an issue.
  4. Application Dependency -- Students are required to have access to PowerPoint or the PowerPoint View application to access the document.
  5. Browser Experiences -- Web browsers handle the viewing of .ppt files differently. In some cases, the .ppt file will be displayed within the browser. This is the case with Internet Explorer, but only on the PC, not Mac. Students will be prompted to open or save the file, or the browser will be configured to open PowerPoint automatically. Some instructors desire a uniform experience for their students and this will not be the case when .ppt files are distributed.
  6. Problems arise when instructors use different versions of PowerPoint than students have available. A presentation may not be compatible with all past versions of PowerPoint.

tips

If presentations are going to be delivered in native .ppt format, follow these tips to ensure students are able to access them successfully.

  1. Resize images to appropriate sizes.
  2. Reduce resolution of images.
  3. Note the file size of the presentation in the name of the link to notify students of potentially long download time. (i.e. Week One PowerPoint -- 30 MB File)

example

save as web page / html

Perhaps the most popular method of delivery of PowerPoint materials is the Save as Web Page option. This exports each slide to a separate HTML page and creates a frame-based navigational interface for students to move from page to page. Content is viewed directly inside the browser.

strengths

  1. The main strength of the Save as Web Page format is uniformity of user experience. HTML pages are displayed uniformly for all students, and all major methods of delivery available to instructors will support HTML content.
  2. Content is editable using an HTML editor, if necessary.

weaknesses

  1. Quality of Images -- When content is converted to HTML, graphics are recompressed. In some cases, the format and resolution of the image is changed. As a result, image quality can degrade to unacceptable levels.
  2. Exporting Options -- There are a number of options for exporting from PowerPoint. The default format, Single File Web Page, only allows users with Internet Explorer to view content. Even if the Web Page format is chosen, the default settings export content only viewable in Internet Explorer. The page will not be displayed in Netscape or other browsers.
  3. Frames -- PowerPoint exports content using HTML frames. In cases where content is being added to a course management system, such as Learn@UW, this can cause problems for students with disabilities, since Learn@UW, itself, is based on frames. When frames are placed inside of other frames, it can be nearly impossible for a student using a screen reader, for example, to navigate through the presentation.
  4. Animations and transitions are lost.
  5. NOTE: Save as Web Page export from a Mac does not display in Learn@UW. Use a PC to export PowerPoint as HTML.

tips

If presentations are going to be delivered in HTML / Web format, follow these tips to ensure students are able to access them successfully.

  1. Export presentations for viewing in Microsoft Internet Explorer 4.0 , Netscape 4.0, or later.
  2. Add slide navigation controls.
  3. Export for a 800 X 600 screen
  4. Save as Web Page, not Single File Web Page.

example

macromedia flashpaper (.swf)

Macromedia FlashPaper is a technology that allows any document to be converted into a .swf file, viewable using Macromedia's Shockwave plug-in. Since Shockwave is installed in the vast majority of browsers, the .swf format has almost become a standard web file format. Some benefits of .swf are clear and clean text that can be scaled to any size and content that is searchable.

Macromedia FlashPaper is included with Macromedia Contribute. It can can also be purchased separately. A free trial version is available.

Software Macromedia FlashPaper 2
Available DoIT Tech Store & UW System Breeze Pilot
Cost $61.22 - License and CD
  $38.17 - License

strengths

  1. When installed, FlashPaper becomes a menu option within PowerPoint.
  2. Output uses Macromedia Shockwave plug-in.
  3. Any file type can be saved as a .swf format, and users do not need to have the application in which the file was created to view the file.
  4. Only one file needs to be uploaded. Other solutions require a large number of files and folders to be zipped and uploaded, maintaining the same folder/directory structure.
  5. FlashPaper is accessible with screen readers.
  6. File size is small.
  7. Output is scalable and searchable.
  8. All formatting in the document is preserved, including fonts and spacing.
  9. Content displays within the browser.
  10. FlashPaper also allows for output to Adobe PDF.

weaknesses

  1. Notes are not included, and only minimal navigation (page turner) is provided.
  2. Changes to document need to be made within the original document and saved again. Output is not editable.
  3. Animations and transitions are lost.

tips

  1. Export as 72 dpi to make the file smaller.

example

adobe acrobat - .pdf

Adobe Acrobat allows a PowerPoint presentation to be exported as a PDF document. When installed, PowerPoint will have an Adobe PDF menu item added to the application.

Software Adobe Acrobat 8.0 Standard (Windows)
Available DoIT Tech Store
Cost $46.91 - License and CD
  $23.86 - License

strengths

  1. When installed, Acrobat becomes a menu option within PowerPoint.
  2. Most users have installed Acrobat Reader on their computer.
  3. Acrobat is accessible with screen readers, if created properly.
  4. Text can be scaled.

weaknesses

  1. Requires Acrobat Reader to be installed on computer. Mac OS X has PDF viewing built in using the Preview tool. Windows users would not be able to view a file without downloading the Reader application.
  2. Browsers will handle .pdf files differently. Some will open the file in the browser. Others will prompt users to open or save the file or will launch Acrobat Reader and open it. If files are opened inside the browser, users can become confused about how the save the file to their computer for later use.
  3. Notes are not included, and only minimal navigation (page turner) is provided.
  4. Changes to document need to be made within the original document and saved again. Output is not editable.
  5. Animations and transitions are lost.

steps

  1. Install Adobe Acrobat 7 Standard. Make sure PowerPoint is not open during installation.
  2. Launch PowerPoint.
  3. Open .ppt file.
  4. Choose Adobe PDF | Change Conversion Settings.
  5. Choose Smallest File Size from the Conversion Settings menu.
  6. Click OK.
  7. Choose Adobe PDF | Convert to Adobe PDF.
  8. If the document has not been saved, PowerPoint will ask for it to be saved. Click Yes.
  9. Determine a name and location of the new .pdf file. Click Save.
  10. File will be converted to .pdf format and saved to the computer.
  11. The PDF file will be opened with Adobe Reader or Adobe Acrobat.

mac os x and pdf

Mac users who have OS X have the built-in ability to export PowerPoint files to PDF. There is no need to purchase Adobe Acrobat 7. Choose File | Print and then choose Save as PDF.

examples

powerpoint movie - mac only (creation only)

PowerPoint 2004 for Mac allows a presentation to be exported to a QuickTime movie. This movie can be uploaded and delivered to students on Macs or PCs using the QuickTime player.

Software Microsoft PowerPoint 2004 (Microsoft Office 2004)
Available DoIT Tech Store
Cost $17.00 - CD

strengths

  1. Exported materials are viewed using QuickTime and have the ability to be streamed if download size is very large.
  2. Viewable on Mac and PC workstations.

weaknesses

  1. Materials require QuickTime player to be installed. While QuickTime comes installed on all Macs, PC users may need to install QuickTime.
  2. For real interactivity, the PowerPoint presentation needs to be designed with this format in mind. Slide to Slide navigation will be lost, unless programmed using buttons.
  3. No navigation between slides.
  4. Most transitions are lost.

tips

PowerPoint movies do not support every feature or option in PowerPoint. For example, if you set a movie on one of your slides to play when clicked, the movie will instead play automatically when you view that slide in PowerPoint Movie format. If you are creating a presentation that you want to deliver as a PowerPoint Movie, follow these rules to make sure that all of the elements of your presentation appear the way you expect in your PowerPoint Movie.

  1. Use a single slide master. For presentations that use multiple slide masters, only the first title master and the first slide master used in the presentation will be used for all slides in the PowerPoint Movie.
  2. Add navigation buttons to the slide master. If you want to control your PowerPoint Movie by advancing the presentation one slide at a time, add an action button to the slide master that hyperlinks to the next slide.
  3. Avoid certain hyperlinks and action settings. The following hyperlinks and action settings are not supported in PowerPoint Movies:
    • All Mouse Over action settings
    • Hyperlink to Last Slide Viewed
    • Hyperlink to End Show
    • Hyperlink to Custom Show
    • Hyperlink to Other PowerPoint Presentation
    • Hyperlink to Other File
    • Hyperlink to E-mail Address
    • Run program
    • Run macro
    • Object action
    • Play sound
    • Highlight click
  4. Avoid certain animations. The following animations do not appear the same way in PowerPoint Movies as they do in ordinary presentations:
    • Blinds
    • Box
    • Checkerboard
    • Dissolve
    • Peek In/Peek Out
    • Random Bars
    • Strips
    • Wipe
  5. Avoid certain movie and sound settings. PowerPoint Movies do not support the following movie and sound settings:
    • While playing, continue slide show
    • Stop playing, after a specific number of slides
    • Loop until stopped
    • Hide while not playing
    • CD Options (CD track as background soundtrack)

exporting powerpoint presentations to quicktime movies

  1. Choose File | Save As.
  2. Choose PowerPoint Movie (QuickTime Format) from the Format: menu.
  3. Enter a location in the Where box.
  4. Enter a name in the Save As: box.
  5. Click OK, then Save.

preparing quicktime movies for streaming

For the QuickTime streamer to stream the movie, it needs to be "hinted." A hinted movie streams to the user -- not downloaded to the user. QuickTime movies can be set for progressive download, which is mistaken for streaming. Apple QuickTime Pro is needed to "hint" a movie. The QuickTime player can be upgraded to the Pro version for $29.99.

  1. Open QuickTime Player.
  2. Open PowerPoint movie.
  3. Choose File | Export.
  4. From the Export options, choose Movie to Hinted Movie.
  5. Give the movie a new name to maintain original movie.
  6. Click Save.

example

powerpoint package to cd

The Package for CD (previously known as Pack and Go) feature inside PowerPoint 2003 allows presentations to be packaged to a CD and ensure that all fonts, linked and embedded content are included for the user. The Microsoft PowerPoint viewer is also included on the CD and will run the presentation even if the user does not have PowerPoint installed. PowerPoint files can include passwords for viewing and editing.

strengths

  1. Users are ensured of having all supporting files for the presentation.
  2. Users do not have to download huge presentation files, which can be a problem when teaching distance education classes with students who have dial-up connections.

weaknesses

  1. Mac users cannot use the PowerPoint viewer included on the CD. They can launch the .ppt file and view it within PowerPoint, if installed.
  2. There is a potential cost in creating and distributing the CD to students.
  3. Any changes to the presentation require the rewriting and redistribution of the CD.

tips

  1. Since the .ppt file is being distributed, any notes or comments included in the presentation will be viewed by students. Make sure to remove any information not meant for student eyes.
  2. Make sure to password protect modifications to the PowerPoint file to prevent students from making changes to content.
  3. Make sure to embed True Type fonts.

directions

  1. Choose File | Package for CD.
  2. Enter a name for the presentation in the Name the CD box.
  3. Click on Options button.
  4. Make sure all three boxes are selected.
  5. Enter a password to open or modify files, if desired.
  6. Click OK.
  7. Place a blank CD in the CD drive and click Copy to CD.

example

demo - macromedia breeze narrative presentation

Macromedia Breeze saves PowerPoint files into .swf files and is meant, primarily, as a tool to narrate PowerPoint files and deliver both content and narration to students via the Web. Breeze allows faculty to seamlessly publish all content to a server from which the presentation can be viewed. Quizzes and surveys can be added to measure knowledge transfer. Content can remain on the server or be downloaded from the server and published to a course web space, such as Learn@UW. Breeze is a tool that has been licensed by the UW System and is in a pilot phase. Breeze can be used for instructional purposes at no cost.

To use Macromedia Breeze, request a course by contacting an LTDE Consultant. E-mail ltde@doit.wisc.edu to request an account. Once an account is obtained, download the Breeze plug-in. Click Download Breeze Plug-In for PowerPoint. Note: PowerPoint is required to create Breeze files.

Software Macromedia Breeze
Available UW System Breeze Pilot
Cost Free through UW System Breeze Pilot

strengths

  1. When installed, Breeze becomes a menu option within PowerPoint.
  2. The output includes notes and a sidebar interface to navigate from slide to slide.
  3. File size is small.
  4. Output is scalable, and searchable.
  5. Output uses Macromedia Shockwave plug-in.
  6. Breeze supports transitions and animations.

weaknesses

  1. Export contains multiple files and folders.
  2. Requires an account with another login and password to remember.
  3. Creation of Breeze files only works on PCs.
  4. Requires a server to create files, and thus a network connection.
  5. Breeze is only available through a trial project. It is not yet a fully supported service on campus.

tips

  1. If leaving file on server, make sure students have accounts, or that public viewing setting is turned on in the publishing process.
  2. If leaving file on server, check to determine the retention policies of the Breeze server.
  3. Breeze is designed primarily for PowerPoint that has audio and video. While it can be used for standard PowerPoint presentations, other options, such as FlashPaper, may be better.

using learn@uw to deliver breeze presentations

While instructors can create a Topic link directly to the Breeze index.html file, some Breeze presentations can be delivered using the Content tool within a Learn@UW course by following these steps:

  1. Click on Content.
  2. Click on Add Topic under the desired Module.
  3. Click on Create New File.
  4. Type information in the content area about the presentation.
  5. Click on the Quick Link icon.
  6. Using the Category pull-down menu choose Course File.
  7. Click on Browse and find the presentation's index.html file in the folder into which the presentation was uploaded.
  8. Type in a Link Caption. Students will see this caption and click on it to enter the presentation.
  9. Choose New Window.
  10. Click Insert.
  11. Click Save.
  12. Choose where to save the new document within the Learn@UW File Manager area.
  13. Go to course and view the file to make sure it is working correctly.

example

choosing an appropriate format

With many options available, it can be difficult to decide how to deliver PowerPoint content to students. The lists below will provide help navigating through all the options related to choosing an output format.

ease of creation

When looking at ease of creation, all of the options are very similar. Some require a little knowledge of the available settings to ensure the output is useable. Output to HTML is the most difficult of these options, as the number of settings makes it very complex. Breeze creation, while not difficult, does involve a number of steps and an account, making it just slightly more difficult. The process for .ppt, .pdf and FlashPaper are all extremely simple.

ease of updating

Updating of materials is always going to require a user to return to the original .ppt file, make changes and upload to a server (unless a CD is being used). This makes the .ppt file format the easiest to update.

ease of delivery

This section measures the process required to publish the files to a server or deliver files to students. The CD format would be the most difficult and costly, as new CDs would need to be written and distributed to students. The output from HTML and Breeze both involve a large number of files and folders. Adobe PDF, FlashPaper and PowerPoint Movie options all result in one file output.

printing

Each solution exports material in a slightly different format. Some make it easier for students to print out materials than others. Options such as PDF and FlashPaper make it easy to print materials, as materials are delivered in one file. Breeze files do not include a method to print. HTML output requires that users print one page at a time. PowerPoint .ppt files can be opened and printed easily, but requires PowerPoint. Some instructors will print handouts from the PowerPoint as PDF or FlashPaper and still deliver the content in PowerPoint, as well.

file size

The .ppt file is almost always going to be the largest file size and take the longest time for students to download. A QuickTime file will usually be smaller then a .ppt file, but if it is larger, there is the ability to stream it to users. Breeze and HTML have relatively small files, but more of them. FlashPaper has a very small files size, but PDF tends to be the smallest file size.

browser support / plug-in support

HTML, of course, is going to have the greatest browser support, since it is in a web-native format. Again, careful attention of exporting options is required to ensure output will be viewable in both Netscape and Internet Explorer browsers. A good number of problems arise with delivery of .ppt files on the Web. Each browser handles .ppt files differently. In addition, individual user preference can affect how the file is downloaded and displayed. For uniformity of student experience, Breeze and FlashPaper are probably the best options, as they leverage the Shockwave plug-in. While this is not a native web format, the plug-in is installed on the vast majority of computers -- making it a nearly native format.

price and support

Price and support are both important issues to consider in making a decision regarding how to delivery PowerPoint materials. Some options listed here are fully supported though the DoIT Help Desk and some are only being supported in a pilot phase. Some options are free, while others have costs associated with them.

demo - adding powerpoint to learn@uw

A number of different options are available to include Powerpoint slides in a Learn@UW course. The file size and download time are provided to give an approximate idea of how using each different option would affect students who are using a dial-up connection.

Option:

File Size:

1. Link to PowerPoint lecture as Powerpoint PPT file

2.91 MB (one file)

Behavior:
Internet Explorer for PC: File will be displayed within Learn@UW
Other browsers: User will be prompted to download and either open or save the file.

2. Link to PowerPoint lecture as Acrobat PDF file.

2.84 MB (one file)

Behavior:
Depending on browser settings, the content may be displayed within Learn@UW using the PDF plug-in, downloaded and opened in Adobe Reader, or the user will be prompted to download and either open or save the file.

3. Link to PowerPoint lecture as Macromedia FlashPaper SWF file.

2.47 MB (one file)

Behavior:
Content will be displayed inside Learn@UW using the Flash Plug-in

4. Link to Powerpoint lecture as HTML files

4.58 MB (multiple files)

Behavior:
Content will be displayed inside Learn@UW.
Note: HTML Export from a Mac will not display in Learn@UW. Use a PC to export to HTML.

5. Link to Powerpoint lecture as a Breeze Presentation

1.20 MB (multiple files)

Behavior:
Content will be displayed inside Learn@UW using the Flash Plug-in

exercise one - 50 minutes

Exercise File --download

export to html

This exercise will walk through the recommended steps for exporting a PowerPoint to HTML.

  1. Launch PowerPoint.
  2. Choose File | Open.
  3. Navigate to the Desktop.
  4. Select deliver.ppt and click Open.
  5. Navigate to each slide.
  6. Right-click on each image and choose Format Picture. Choose the Web tab. Enter a description of the image in the Alternative text box. Click OK.
  7. Choose File | Save as Web Page.
  8. Choose Desktop from the Save in: box.
  9. Enter deliver.htm in the File name: box. Make sure there are no special characters or spaces in the file name. This is important if this is going into Learn@UW.
  10. Choose Web Page (*.htm; *.html) from the Save as type: menu. Note: Make sure Single File Web page is NOT selected. This is only viewable in Internet Explorer.
  11. From the Tools menu at the top right corner of the window, choose Web Options.
  12. In the General tab, make sure Add slide navigation controls and Resize graphics to fit browser window boxes are checked.
  13. In the Browsers tab, choose Microsoft Internet Explorer 4.0, Netscape Navigator 4.0 or later from the People who view this Web page will be using: box.
  14. Make sure Allow PNG as a graphics format and Save an additional version of the presentation for older browsers boxes are checked.
  15. In the Files tab, make sure all four boxes are checked.
  16. In the Pictures tab, choose 800 X 600 from the Screen size: menu.
  17. Click OK.
  18. From the Tools menu, choose Compress Pictures.
  19. Choose Print from the Change Resolution box.
  20. Check the Compress pictures and Delete cropped areas of pictures boxes.
  21. Click OK.
  22. Click Apply button to compress images.
  23. Click Save.
  24. Choose File | Close.

export to flashpaper

  1. Launch PowerPoint.
  2. Choose File | Open.
  3. Navigate to the Desktop.
  4. Select deliver.ppt and click Open.
  5. Navigate to each slide.
  6. Right-click on each image and choose Format Picture. Choose the Web tab. Enter a description of the image in the Alternative text box. Click OK.
  7. Choose FlashPaper | Convert to Macromedia Flash (.swf).
  8. Choose Desktop from the Save in: box.
  9. Enter deliver.swf in the File name: box.
  10. Click Save.
  11. The document will open in a browser.
  12. Return to PowerPoint.
  13. Choose File | Close.

export to adobe pdf

  1. Launch PowerPoint.
  2. Choose File | Open.
  3. Navigate to the Desktop.
  4. Select deliver.ppt and click Open.
  5. Navigate to each slide.
  6. Right-click on each image and choose Format Picture. Choose the Web tab. Enter a description of the image in the Alternative text box. Click OK.
  7. Choose Adobe PDF | Change Conversion Settings.
  8. Choose Smallest File Size from the Conversion Settings: box.
  9. Click OK.
  10. Choose Adobe PDF | Convert to Adobe PDF.
  11. Choose Desktop from the Save in: box.
  12. Enter deliver.pdf in the File name: box.
  13. Click Save.
  14. The document will open in Adobe Reader.
  15. Return to PowerPoint.
  16. Choose File | Close.